New message · updated for 2025

How to Add or Change Your Email Signature on iPhone & Apple Mail

Step-by-step instructions for iOS Mail app and macOS Apple Mail. Set up plain text or HTML signatures with logos and brand colors.

Create your signature
BrandFooter
Copy HTML
Apple Mail
Signature pasted

Re: iPhone & iPad (iOS Mail App)

iPhone & iPad (iOS Mail App)

Step 1

Open Settings

Go to Settings > Apps > Mail (on iOS 18+) or Settings > Mail (on earlier versions).

Step 2

Find Signature

Scroll down and tap 'Signature'. You'll see signature fields for each email account on your device.

Step 3

Enter your signature

Type or paste your signature text. iOS Mail supports basic formatting but not full HTML. For plain text, just enter your name, title, phone, and email.

Step 4

Add HTML via a workaround

For a rich HTML signature with logos: (1) Create your signature in BrandFooter's generator, (2) Email the HTML to yourself, (3) Open it in Safari and select all, (4) Copy and paste it into the Mail signature field. This preserves HTML formatting.

Re: macOS Apple Mail

macOS Apple Mail

Step 1

Open Mail Preferences

Open Apple Mail, go to Mail > Settings (or Preferences on older macOS), then click the 'Signatures' tab.

Step 2

Create a new signature

Select your email account on the left, then click the + button to add a new signature.

Step 3

Paste your signature

For rich HTML signatures: create your signature in BrandFooter, click 'Copy HTML', then paste it directly into the Apple Mail signature editor. Apple Mail handles HTML paste well.

Step 4

Set as default

Select your new signature from the 'Choose Signature' dropdown for the account. You can also choose 'Randomly' or 'In Sequential Order' if you have multiple signatures.

Re: Doing it well

Tips for Apple Mail signatures

Get the best results when setting up your email signature.

iOS Mail has limited HTML support
The iOS Mail signature editor doesn't support direct HTML input. Use the email-to-Safari workaround for rich signatures, or keep it simple with plain text on mobile.
Set per-account signatures
Both iPhone and Mac let you set different signatures for each email account. Tap or click the account name in signature settings to customize each one.
Apple Mail preserves formatting well
Unlike some email clients, Apple Mail on macOS handles HTML paste reliably. Table-based signatures with inline styles — like those from BrandFooter — render perfectly.
Sync isn't automatic
Apple Mail signatures don't sync between iPhone and Mac via iCloud. You'll need to set up your signature separately on each device.

Re: How it works

Create your signature

Step 1

Choose a template

Browse our collection of professional email signature templates. Pick the layout that fits your style.

Step 2

Enter your details

Add your name, job title, contact info, and brand colors. See a live preview as you type.

Step 3

Copy and paste

Click "Copy HTML" and paste into Apple Mail's signature settings. Done in seconds.

Open the generator

Re: Common questions

Frequently asked questions

Common questions about Apple Mail email signatures.

How do I add an HTML signature on iPhone?+

iOS Mail doesn't support direct HTML editing. The best method is to create your signature in BrandFooter, email the HTML to yourself, open it in Safari, select all, copy, and paste into the signature field in Settings > Mail > Signature.

Can I add a logo to my iPhone email signature?+

Yes, using the Safari workaround described above. Create a signature with a logo in BrandFooter, then paste the rich content into the iOS Mail signature field.

Why does my iPhone signature lose formatting?+

If you paste plain HTML code, iOS will show the raw tags. Use the email-to-Safari method to paste the rendered signature instead of the source code.

How do I set different signatures per email account?+

In Settings > Mail > Signature, toggle 'Per Account' to set a unique signature for each email account on your iPhone.

Does my Apple Mail signature sync between devices?+

No, Apple Mail signatures are stored locally on each device. You need to set up your signature separately on your iPhone, iPad, and Mac.

What's the best email signature format for iPhone?+

Keep it concise — name, title, phone, and one link. Mobile screens are narrow, so avoid wide layouts. BrandFooter's templates are designed to stay within 600px and look great on mobile.

Can I use images in my Apple Mail signature?+

Yes, both iOS and macOS Apple Mail support images in signatures. Use HTTPS-hosted images under 200KB for the best experience.

Fwd: Worth a look

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Create your signature