Email Signature Examples
Browse 8 professional email signature examples that work in Gmail, Outlook, and Apple Mail. See how each design looks in a real email, then customize it with your own details.
To: recipient@company.com
Subject: Quick follow-up
Hi Sarah,
Thanks for our conversation earlier — I wanted to follow up with a few details.
Best regards,
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| Sarah Johnson | |
| Marketing Director | |
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| +1 (555) 123-4567 | sarah@acmecorp.com | |
| LinkedinWebsite |
Classic Vertical
Logo, name, title, divider, contacts, and socials stacked vertically
To: recipient@company.com
Subject: Quick follow-up
Hi Sarah,
Thanks for our conversation earlier — I wanted to follow up with a few details.
Best regards,
| David Chen — Software Engineer |
| david@novatech.io | +1 (555) 234-5678 |
| LinkedinWebsite |
Minimal Text
Clean text-only signature with no images or logo
To: recipient@company.com
Subject: Quick follow-up
Hi Sarah,
Thanks for our conversation earlier — I wanted to follow up with a few details.
Best regards,
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Modern Horizontal
Photo on the left, details on the right in one row
To: recipient@company.com
Subject: Quick follow-up
Hi Sarah,
Thanks for our conversation earlier — I wanted to follow up with a few details.
Best regards,
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Bold Accent
Colored accent bar on the left with details to the right
To: recipient@company.com
Subject: Quick follow-up
Hi Sarah,
Thanks for our conversation earlier — I wanted to follow up with a few details.
Best regards,
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Two Column
Logo and photo in the left column, details in the right column
To: recipient@company.com
Subject: Quick follow-up
Hi Sarah,
Thanks for our conversation earlier — I wanted to follow up with a few details.
Best regards,
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| Alex Torres | Frontend Developer |
| alex@codebase.dev | +1 (555) 678-9012 | Linkedin | Twitter | Website |
Compact Inline
Minimal vertical space with name and title on one line
To: recipient@company.com
Subject: Quick follow-up
Hi Sarah,
Thanks for our conversation earlier — I wanted to follow up with a few details.
Best regards,
| Michael Brooks | |||
| Senior Sales Manager | |||
| +1 (555) 789-0123 | |||
| michael@closedeal.com | |||
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| CloseDeal helps sales teams close faster with AI-powered pipeline management. Learn more here. | |||
| → Book a chat with me ← | |||
| Connect with me on Linkedin | |||
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Sales Pro
Full-featured signature with company info, booking link, and banner image
To: recipient@company.com
Subject: Quick follow-up
Hi Sarah,
Thanks for our conversation earlier — I wanted to follow up with a few details.
Best regards,
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Katherine Walsh General Counsel +1 (555) 890-1234 k.walsh@hartfield.com |
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Hartfield & Associates LLP 250 Park Avenue, New York, NY 10177 hartfield.com |
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| This email may contain privileged or confidential information. If you are not the intended recipient, please delete it. |
Corporate
Logo left, details right, company address below — formal and clean
What makes a great email signature
The best email signatures follow four simple rules. Every example above is built with these principles in mind.
Keep it concise
Name, title, and one or two contact methods. Skip the quote, skip the headshot unless your role requires it. Shorter signatures get read; long ones get ignored.
Consistent branding
Match your company colors and font. Every email reinforces your brand. A consistent signature across your team makes even a small company look polished and professional.
Mobile-friendly layout
Table-based HTML with inline styles renders correctly on every device and email client. Over 60% of emails are opened on mobile — your signature needs to look good on small screens.
Clear hierarchy
Your name should be the most prominent element. Job title and contact info follow in order of importance. A well-structured signature guides the reader's eye naturally.
How to create your email signature
Pick any example above and make it yours in under 60 seconds.
Pick an example
Browse the gallery above and click "Try this style" on any design you like. You'll land in the generator with that template pre-selected.
Enter your details
Add your name, title, email, phone, and optionally a logo URL, brand colors, and social links. See a live preview as you type.
Copy and paste
Click "Copy HTML" and paste into your email client's signature settings. Works in Gmail, Outlook, Apple Mail, and Thunderbird.
Frequently asked questions
Common questions about email signature design and best practices.
What should I include in a professional email signature?+
A professional email signature should include your full name, job title, company name, and one or two contact methods such as phone or email. Optionally, add a LinkedIn profile or company website link. Keep it focused — too many elements make it look cluttered and reduce readability.
How long should an email signature be?+
An email signature should be three to five lines of text, with a maximum width of 600 pixels. Anything longer risks being cut off by email clients or looking unprofessional. Aim for essential information only — recipients scan signatures in under two seconds.
Should I include my photo in my email signature?+
It depends on your role. Photos work well for client-facing roles like sales, real estate, and consulting where personal recognition matters. For most corporate or technical roles, a clean text-based signature is more appropriate and loads faster across all email clients.
What's the best email signature format for business?+
The best format uses table-based HTML with inline styles. This is the only approach that renders consistently across Gmail, Outlook (which uses the Word rendering engine), Apple Mail, and Thunderbird. Avoid CSS classes, external stylesheets, and div-based layouts — they break in most email clients.
Can I use these email signature examples for free?+
Yes, all email signature examples on this page are completely free to use. Click any example to open it in our generator, customize it with your own details, and copy the HTML. No account or payment required for individual use.
How do I add an email signature in Gmail?+
In Gmail, go to Settings (gear icon) > See all settings > General tab > Signature section. Click "Create new," paste your HTML signature, and click Save Changes. The signature will automatically appear at the bottom of every new email you compose.
Do email signatures work on mobile?+
Yes, if they are built correctly. Table-based signatures with inline styles and a max width of 600px render well on both desktop and mobile email apps. Avoid fixed-width layouts wider than 600px, as mobile screens will clip or force horizontal scrolling.
What size should an email signature be?+
Keep your email signature under 600 pixels wide and no taller than 150 pixels. Total file size for any images (logo, headshot, banner) should stay under 200KB to avoid slow loading and spam filter issues. Smaller, optimized signatures perform better across all email clients.
Ready to create your email signature?
Pick any example from the gallery, customize it with your details, and copy the HTML. Free, no account needed. Takes less than a minute.
Create Your Signature