New message · apple mail
Add a professional email signature in Apple Mail on macOS, iPhone, and iPad. Covers rich paste, per-account signatures, and iOS formatting quirks.
Create your signatureRe: Apple Mail (Mac)
Step 1
In Mail, click Mail in the menu bar and choose Settings (Preferences on macOS 12 and earlier), then select the Signatures tab.
Step 2
Select your email account in the left column, click the + button, and give the signature a name you will recognize later, like 'Work 2026'.
Step 3
Open your finished signature in a browser, select everything, and copy it. Click into the signature box in Mail and paste. Pasting the rendered result from a browser preserves the layout far more reliably than pasting raw code.
Step 4
This checkbox sits below the signature editor. Leave it off, otherwise Mail overrides your signature's fonts and colors with the default message font.
Step 5
If the signature is not attached to an account yet, drag it onto the account name in the left column. Compose a new message, pick it from the Signature dropdown, and send yourself a test.
Re: Apple Mail (iPhone & iPad)
Step 1
Go to Settings, then tap Mail and choose Signature. On iOS 18 and later, the Mail entry sits under Settings > Apps > Mail.
Step 2
Tap Per Account if you want a different sign-off for work and personal addresses. Each account gets its own text field.
Step 3
The iOS field is built for text, so a simple version with your name, title, and phone number is the safe bet. You can paste formatted content, but treat preserved styling as a bonus rather than a guarantee.
Step 4
If a pasted signature loses its styling, shake the device right after pasting and tap Undo. This can reverse the formatting change iOS applies on paste. Results vary by iOS version, so check the result in a draft.
Step 5
Start a new message in the Mail app and confirm the signature appears at the bottom. Send it to yourself and check how it looks on a desktop screen too.
Re: Doing it well
Get the best results when setting up your email signature.
Re: How it works
Step 1
Browse our collection of professional email signature templates. Pick the layout that fits your style.
Step 2
Add your name, job title, contact info, and brand colors. See a live preview as you type.
Step 3
Click "Copy HTML" and paste into Apple Mail's signature settings. Done in seconds.
Re: Common questions
Common questions about Apple Mail email signatures.
Yes, on the Mac. The signature editor accepts rich formatted content, so paste the rendered signature from your browser and Mail keeps the table layout, colors, and links. It just does not offer a raw code view for editing markup directly.
The usual culprit is the 'Always match my default message font' checkbox in Mail > Settings > Signatures. When it is enabled, Mail replaces your fonts and colors with the default message font. Uncheck it, re-paste the signature, and test again.
No. Apple Mail on iOS reads its signature from the Settings app on that device, so each iPhone or iPad needs its own setup. Signatures may carry between Macs signed into the same iCloud account, but phones stay independent.
You can paste, but the iOS signature field prefers plain text and often strips styling. The shake-to-undo trick restores formatting for some people. If it will not stick, use a clean text version on mobile and keep the full design on your Mac.
Paste HTML from any generator, including BrandFooter's free one, which needs no account. Build the signature, open the preview, copy the rendered result, and paste it into the Signatures tab on your Mac.
Yes. On the Mac, the Signatures tab lists every account in the left column, and you can attach any number of signatures to each one. On iOS, switch the Signature setting to Per Account and every address gets its own field.
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Create your signature