New message · free feature
Add a confidentiality notice or legal disclaimer below your email signature. Small, muted, consistent across the whole team. Free generator included.
Create your signatureRe: What it is
It is boilerplate text appended after the signature block: typically a confidentiality notice asking unintended recipients to delete the message, sometimes a statement that views expressed are the sender's own, and in several countries mandatory company details such as registered office and company number. Visually it should be the least prominent element in the email, set in small gray text around 11 to 12 pixels. Legally, its force is limited; courts have rarely treated a unilateral footer as an enforceable contract. Companies include disclaimers because regulators, insurers, or industry norms expect them, and consistency across the team is what makes them credible.
Re: How it works
Step 1
Ask your legal counsel or compliance lead for the exact text your company should use. Requirements differ by industry and country, so use their wording verbatim rather than adapting a template you found online.
Step 2
Open BrandFooter's free signature generator and pick a template. Every template supports a disclaimer block styled as small muted text below the signature.
Step 3
Add your contact details, then paste the approved wording into the disclaimer field. The preview shows it rendered in small gray type that sits below the signature without dominating it.
Step 4
Click Copy HTML and paste the signature into your email client's settings. For teams, share one template so every member sends the identical approved text.
Re: Why it works
Key benefits of adding a legal disclaimer to your email signature.
Re: Doing it well
Best practices to get the most out of this feature.
Re: Common questions
Common questions about a legal disclaimer in email signatures.
Generally not on their own. A recipient never agreed to the terms in your footer, and courts have rarely enforced unilateral email disclaimers against readers. They can still matter as evidence of intent and as a compliance signal, which is why regulated firms use them. For anything that depends on enforceability, talk to a lawyer.
The common elements are a confidentiality notice asking unintended recipients to notify the sender and delete the message, a note that views are the sender's own, and any company details your jurisdiction requires. The right combination depends on your industry and location, so have counsel confirm the wording.
In some places, part of it is. Several jurisdictions, including the UK and Germany, require business correspondence to include company registration details such as registered name, office, and company number. Confidentiality clauses, by contrast, are convention rather than statute in most countries. Check with counsel for your specific obligations.
Set it in 11 to 12 pixel text in a muted gray, below every other signature element, with a little spacing or a thin rule above it. Inline styles only, since email clients strip stylesheets. The goal is text that is present and legible but never competes with your name or call to action.
Centralize it. With BrandFooter, the disclaimer lives in the shared team template, so every member's signature carries the identical approved text automatically. When legal updates the wording, you change it once and roll it out, instead of chasing thirty people to edit their settings.
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