Create a polished email signature that makes a great impression on professors, recruiters, and fellow students. Free templates designed for university students, graduates, and interns.
See how your signature could look with different templates.
To: recipient@company.com
Subject: Quick follow-up
Hi Sarah,
Thanks for our conversation earlier — I wanted to follow up with a few details.
Best regards,
| Alex Rivera — Computer Science Student |
| alex.rivera@university.edu | +1 (555) 234-5678 |
| LinkedinWebsite |
To: recipient@company.com
Subject: Quick follow-up
Hi Sarah,
Thanks for our conversation earlier — I wanted to follow up with a few details.
Best regards,
| Alex Rivera | |
| Computer Science Student | |
|
|
|
| +1 (555) 234-5678 | alex.rivera@university.edu | |
| LinkedinWebsite |
To: recipient@company.com
Subject: Quick follow-up
Hi Sarah,
Thanks for our conversation earlier — I wanted to follow up with a few details.
Best regards,
| Alex Rivera | Computer Science Student |
| alex.rivera@university.edu | +1 (555) 234-5678 | Linkedin | Website |
The right details make your signature useful without being cluttered.
List your university and degree program instead of a company name. This establishes credibility and context for professors and potential employers.
As a student, your LinkedIn is often your most important professional link. Include it to make networking easy.
Students don't need a complex signature. Name, degree/major, university, email, and one or two links is plenty.
Your .edu email adds legitimacy. If you also use a personal email, set up signatures for both.
Three steps, under 60 seconds, no technical knowledge needed.
Pick from our collection of email-client-safe signature layouts designed for professionals.
Enter your name, title, contact info, and customize colors and fonts to match your brand.
Click "Copy HTML" and paste into your email client's signature settings. Done in seconds.
Common questions about student email signatures.
Include your full name, university, degree and major, graduation year (optional), email address, phone number (optional), and a link to your LinkedIn profile. Keep it concise — your signature should provide context, not serve as a full resume.
Yes. A professional email signature helps you stand out when emailing professors, applying for internships, or networking with professionals. It adds credibility and makes it easy for recipients to identify who you are and how to reach you.
Check your university's brand guidelines first. Many universities allow students to use the logo for academic purposes, but some have restrictions or require a specific version. When in doubt, contact your university's communications or marketing office.
Minimal or classic templates work best for students. You don't need banners, CTAs, or heavy branding — a clean layout with your name, university info, and one or two links is ideal for academic and professional contexts.
No. Your email signature is for contact information and quick identification, not a resume. Save your GPA, coursework, and achievements for your LinkedIn profile or CV, and link to those from your signature instead.
Most university email runs on Gmail (Google Workspace) or Outlook (Microsoft 365). In Gmail, go to Settings > General > Signature. In Outlook, go to Settings > Mail > Compose and reply. Paste your copied HTML signature into the editor and save.
Pick a template, add your details, and copy your signature in under 60 seconds. No account required.
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